Open Records Policy and request form

Open records requests will be processed according to the following policy:

1. A request must be submitted in writing to our office by using the form promulgated by the Office of the Kentucky Attorney General.
   Download the form here Open Records Policy Request Form
2. The request may be mailed, hand-delivered:
   

   Woodford County Clerk 103
   South Main Street, Room 120
   Versailles, KY 40383

   Or email to Sandra at: [email protected]

3. A response will be made within five (5) business days from the date the request was received.
4. Depending on the nature and scope of the request, the requested information may be mailed or electronically submitted to the requestor.
5. Certain items may be excluded in whole or in part if they contain exempted information as prescribed under KRS 61.878.
6. All fees, including postage if necessary, must be paid in advance. Accordingly, copies of records are first subjected to the fee schedules established by KRS 64.012 and KRS 64.019. Otherwise, copies will be charged at :
• ) Non-commercial document requests $.10 per page
• ) Non-commercial recordings, computer disks, tapes cost will be determined based on the actual cost incurred from the production of the records.
7. Applicants requesting copies of public records for commercial purposes (KRS 61.874) must provide a certified statement of the commercial purpose for which the records will be used. If approved applicants will be required to enter into a contract with the Woodford County Clerk, the contract will state the fee required by the County Clerk to produce copies, including labor and production costs.